tag:blogger.com,1999:blog-15998069070046007322024-02-19T07:41:02.095-08:00Confront Project Complexity with Dexterity - Navigating Complex ProjectsAnonymoushttp://www.blogger.com/profile/10649275545070418401noreply@blogger.comBlogger1125tag:blogger.com,1999:blog-1599806907004600732.post-90820792429492699412014-06-12T02:28:00.001-07:002014-06-12T02:28:43.560-07:00<div dir="ltr" style="text-align: left;" trbidi="on">
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<br />
<h1>
<span lang="EN-IN" style="color: black; mso-themecolor: text1;">Introduction </span></h1>
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<span lang="EN-IN">Project Management has evolved itself in
the last few centuries. In the bygone era there were number of complex projects
which were tackled with simple methodologies and right techniques. The thumb
rule of managing complex projects is the same even in the 21<sup>st</sup> century;
it is just about tapping the right management skills, knowledge and tools.</span></div>
<h1>
<span lang="EN-IN" style="color: black; mso-themecolor: text1;">What makes a
project complex?</span></h1>
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<span lang="EN-IN">The numbers of variable components which
are involved in the project are the factors which make a project complex. The
complexity means the number of components involved in the project and the
process of planning for those components at the lowest level of detail.
Uncertainty is also a factor while deciding about the complexity of a project. </span></div>
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<span lang="EN-IN">There are capability attributes and project
specific attributes which decide on the complexity of a project.</span></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span lang="EN-IN">Capability
attributes</span></b><span lang="EN-IN"> of a project are related to the overall
capability of the project which amounts to </span></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l0 level1 lfo1; text-indent: -.25in;">
<span lang="EN-IN" style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><span lang="EN-IN">Leadership style and
behavioural aspects of the project manager and the team members like focus,
vision and courage.</span></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l0 level1 lfo1; text-indent: -.25in;">
<span lang="EN-IN" style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><span lang="EN-IN">Experience of the team and
track record</span></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l0 level1 lfo1; text-indent: -.25in;">
<span lang="EN-IN" style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><span lang="EN-IN">Novelty in the technology you
are using</span></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l0 level1 lfo1; text-indent: -.25in;">
<span lang="EN-IN" style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><span lang="EN-IN">Flexibility and creativity</span></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l0 level1 lfo1; text-indent: -.25in;">
<span lang="EN-IN" style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><span lang="EN-IN">Risk appetite and tolerance</span></div>
<div class="MsoListParagraphCxSpLast" style="mso-list: l0 level1 lfo1; text-indent: -.25in;">
<span lang="EN-IN" style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><span lang="EN-IN">Internal and external factors</span></div>
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<b style="mso-bidi-font-weight: normal;"><span lang="EN-IN">Project
specific attributes</span></b><span lang="EN-IN"> are related to the maturity and
stability of the project</span></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l1 level1 lfo2; text-indent: -.25in;">
<span lang="EN-IN" style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><span lang="EN-IN">The triple constraint, scope,
cost and time</span></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l1 level1 lfo2; text-indent: -.25in;">
<span lang="EN-IN" style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><span lang="EN-IN">Rules and regulation</span></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l1 level1 lfo2; text-indent: -.25in;">
<span lang="EN-IN" style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><span lang="EN-IN">Stakeholder geographies and
number</span></div>
<div class="MsoListParagraphCxSpLast" style="mso-list: l1 level1 lfo2; text-indent: -.25in;">
<span lang="EN-IN" style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><span lang="EN-IN">Organizational stability</span></div>
<div class="MsoNormal">
<span lang="EN-IN">These factors contribute to the complexity
and when you are aware of the root of complexity, the way to tackle it would
seem easy too.</span></div>
<div class="MsoNormal">
<span lang="EN-IN">According to a survey conducted by <a href="http://www.pmi.org.in/" target="_blank">ProjectManagement Institute</a> (PMI,USA) it is concluded that highly complex projects
have been using the same management techniques as followed for managing simple
projects. The organization possesses same level of maturity while handling
complex projects. </span></div>
<div class="MsoNormal">
<span lang="EN-IN">There are bound to be some secret
ingredients which are beyond these simple methodologies, yet help to manage
complex projects with élan.</span></div>
<h1>
<span lang="EN-IN" style="color: black; mso-themecolor: text1;">Techniques to
handle complexities of the project </span></h1>
<h2>
<span lang="EN-IN" style="color: black; mso-themecolor: text1;">Developing a
robust methodology:</span></h2>
<div class="MsoNormal">
<span lang="EN-IN">The mantra of a successful project lies in
creating a project specific methodology. There are frameworks established by
not for profit organizations. Clues can be taken from those frameworks and a
robust methodology can be developed to handle the primary and secondary
constraints effectively. Developing a way to reach the goal is half way done;
communicating the intricacies and dependencies of the methodology to all the
possible stakeholders holds the key to success of the complex projects.</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span lang="EN-IN"><a href="http://www.simplilearn.com/project-management/pmp-certification-training-atlanta/pct2138co10"><img alt="PMP Training Atlanta" border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgOZbeCS6wmefl6shFy2jGOYxHW_K9zSuBNhB0yYjClV9gzptAryZzJWr0LgH-FcTsvw4CbVWMnCjovlEkE3_sroHMrwbtHBouZtyl-2O1SW1Q4c1cfApari7cn30naVr8OlF3Wvkd1g-s/s320/Confront+Project+Complexity+with+Dexterity.jpg" /></a> </span></div>
<h2>
<span lang="EN-IN" style="color: black; mso-themecolor: text1;">Creating an
inclusive project management culture</span></h2>
<div class="MsoNormal">
<span lang="EN-IN">Human behaviour is the most important
aspect of project management. It is one of the seven conflict generating factor
in the project. Engaging stakeholders in efficient manner, coordinating with
them on important issues and as mentioned above, communicating each aspect of
the project may prove beneficial. The management of a project has to be
inclusive of the entire bunch of the stakeholders as it would create a kind of
cohesiveness among the project team members (working, non-working) which could
attribute greatly to the project’s success.</span></div>
<div class="MsoNormal">
<b><span lang="EN-IN" style="color: black; font-family: "Cambria","serif"; font-size: 13.0pt; line-height: 115%; mso-ascii-theme-font: major-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: major-bidi; mso-fareast-font-family: "Times New Roman"; mso-fareast-theme-font: major-fareast; mso-hansi-theme-font: major-latin; mso-themecolor: text1;">Developing the next line of leadership</span></b></div>
<div class="MsoNormal">
<span lang="EN-IN">You can develop capability of your project
through developing the next line of leadership. Building leadership skills and
mentoring your subordinates can create a healthy environment at a project place
reducing conflicts. It also enhances the capacity of project team to handle
uncertainties. </span></div>
<div class="MsoNormal">
<b><span lang="EN-IN" style="color: black; font-family: "Cambria","serif"; font-size: 13.0pt; line-height: 115%; mso-ascii-theme-font: major-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: major-bidi; mso-fareast-font-family: "Times New Roman"; mso-fareast-theme-font: major-fareast; mso-hansi-theme-font: major-latin; mso-themecolor: text1;">Effective Communication</span></b></div>
<div class="MsoNormal">
<span lang="EN-IN">Communication Management is one of the most
important knowledge areas in project management. Managing communication comes
later than identifying stakeholders. It is very crucial to identify
stakeholders and their impact, interest and influence on the project. Furthermore,
engaging stakeholders efficiently using stakeholder analysis and other tools is
useful for the benefit of the project.</span></div>
<div class="MsoNormal">
<b><span lang="EN-IN" style="color: black; font-family: "Cambria","serif"; font-size: 13.0pt; line-height: 115%; mso-ascii-theme-font: major-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: major-bidi; mso-fareast-font-family: "Times New Roman"; mso-fareast-theme-font: major-fareast; mso-hansi-theme-font: major-latin; mso-themecolor: text1;">Foresight for risk</span></b></div>
<div class="MsoNormal">
<span lang="EN-IN">Organization’s risk appetite plays
important role in handling complex projects. Project’s risks are those
uncertainties which may create a huge mayhem in your smooth sailing project. A
project manager should be well equipped with risk management strategies to make
a project risk tolerant.</span></div>
<span lang="EN-IN" style="font-family: "Calibri","sans-serif"; font-size: 11.0pt; line-height: 115%; mso-ansi-language: EN-IN; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-bidi-theme-font: minor-bidi; mso-fareast-font-family: Calibri; mso-fareast-language: EN-IN; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin;">In case of simple or complex projects going back
to the basics of project management fundamentals and equipping yourself with
relevant tools are the two essentials which along with the factors mentioned
above have contributed largely to the success of the complex projects.</span><br />
<br />
<span lang="EN-IN" style="font-family: "Calibri","sans-serif"; font-size: 11.0pt; line-height: 115%; mso-ansi-language: EN-IN; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-bidi-theme-font: minor-bidi; mso-fareast-font-family: Calibri; mso-fareast-language: EN-IN; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin;"><iframe allowfullscreen="" frameborder="0" height="315" src="//www.youtube.com/embed/QaHMbyXwrTI?list=PLEiEAq2VkUUKIdLFIoNTgt6vSrIJZsTsY" width="560"></iframe></span><br />
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